A/R Balance Adjustment

This Administrator-only function, accessed through Maintenance / Database Maintenance, is used to enter a manual adjustment to the overall Accounts Receivable balance.  This balance is a running total of the amount of charges to customers than have not yet been paid.

The dialog will show the current all-time totals for charges (including taxes & discounts), payments received (reduced by refunds/credits), deposits applied, any previous A/R adjustments, and the current balance.  When making an adjustment, you can either enter the adjustment amount (the new balance will change accordingly), or you can enter the new balance if you know it (the adjustment required will be calculated accordingly).

Either way, just click Save when finished, and the adjustment will be added as a new unbound transaction.  As with other transactions, this adjustment will be tagged with the time, date, and operator.  You can see the adjustment on the Transactions reports (tab view).

If you make a mistake you can either enter a new adjustment, or you can edit the transaction through the Transaction tab view (right-click on it, select Transactions).